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Video Conferencing Software for Online Meetings And Group Chats

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Last Updated on : 29 Nov, 2020

Buyer's Guide for Top Web Video Conferencing Software

Found our list of Web Video Conferencing Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

What is Video Conferencing Software?

Web and Video conferencing software is a computer application that helps to connect online one or more person at same time from different locations. With this conferencing system allow enabling video and audio chat for the better communication and this is done by the good internet connection. During the video conference we can easily share our attachments to anyone of the conference with the help of amazing live chat option.

Best part of the video conferencing software application is you can connect with any device and medium like mobile web browser, mobile app, desktop app, and desktop browser.

The rise of online video conference solutions has led to massive cost-cutting on regular cellular calls, travelling, etc. with an improvement in productivity and time management of the companies. Video collaboration software offers integration of various interactive tools for enhanced communication with scalability where multiple users can join a conference.

Types of Video Conferencing System Software

Three types of video conferencing system software which help to connect different ways.

Telepresence Video Conferencing

Telepresence allows hosting a meeting with the utmost closeness, even if they are not physically present in the same room. Large screens are set up and cameras are located at eye level range. This is mostly used in concerts.

Integrated Video Conferencing

This type of live conferencing solution enables group video conference from a centralized location where all the hardware and codec equipment is located.

Desktop Video Conferencing

The desktop video conferencing solution is the most widely used conferencing solution. It allows users to connect to conferences through the webcam from any location. No extra mounted camera or codecs are required, a normal PC can host conferences.

Lets Check out the Features of Video Conferencing Software

Online Chat

Video conferencing app offers the online chatbot feature that allows users to communicate on both group and interpersonal level. Its utility varies based on the users’ reasons for using it; e.g. online teachers can use this to communicate with students.

Application Sharing

online meeting solutions allow users to share applications from their PC. Users can attach files from their system and share it with their peers during the conference in real-time.

Electronic Whiteboard

The online meeting platform provides users with an online whiteboard that empowers the speakers to convey their point better. The electronic whiteboard provided by a first-rate video conferencing software allows users to add images, draw images, etc.

File Transfer

Video conferencing software allows users to share important files through the software. These include operational reports, documents, SOPs, etc. Companies can use this feature to keep their stakeholders constantly informed and keep them updated at all times.

HD Face to Face Collaboration

Individuals can interact in real-time with their prospects through a desktop video conferencing solution. It facilitates live interaction through high definition webinar-style means of communication. Audio-video conferencing solutions ensure that the quality of live media is of superior quality for seamless interaction.

Private and Group Chat

Online video conference solution enables all the participants with a private and a group chat function. It lets the participants to have interpersonal and group discussions on topics concerning to them. E.g., business associates can involve in interpersonal discussions with regards to their dealings through chat.

Recording and Playback

Desktop video conferencing allows users to record their interaction at their preferred location for storage (both home server and cloud services). This feature allows users to recollect their interactions instantly whenever required.

Session Sharing

Video conferencing solutions enable users to share the live conference session with participants directly from the software. It is an easy way to join the conference as it allows participants to join the session directly by just clicking the link. Plus, users can restrict the control for certain participants based on their designation.

Session Recording

Organizations can record all the live conference sessions that they conduct for future recollection. It is helpful for certain trades such as online teaching which require creating an online course out of the live conferences.

Speaker Tracking

A good online video conference software assists in automatic tracking of the speaker in a live conference with multiple participants. It does so by highlighting the speaker so that other participants can notice. It is a quintessential feature for live conferences with multiple attendees.

Noise Block

Video conferencing solutions are designed to clock the background noise coming from a participant’s environment to ensure better audio quality. It allows enhanced communication during a live conference.

Acoustic Fence

Acoustic fencing allows users to fine tune the audio settings that are usually uncontrollable. The feature allows users to reduce the disturbances that come from environment. It includes functions like echo adjustment, sound absorption, etc.

Optical Zoom & Field of View

Online meeting solutions enable participants to optimize their camera output for better video quality during live conferences. It automatically tracks the user’s movement and zooms on the focus point automatically.

Mobile Video Conferencing

Video conferencing app provide mobile application for users to participate from any device in real-time. Mobile conferencing makes it easier for participants to join the conference. The easy accessibility enhances the collaborative effort for the teams.

Why Use Video Conferencing Applications?

Video Conferencing solution facilitate companies to conduct meetings on the go. It is a quintessential solution to have for companies that have their employees travel consistently and/or have a work from home environment. Online video conferencing solutions enables face-to-face communication with peoples of their interest at any time. The online video conferencing software allows all the parties to participate with ease from their location at any given time as users can pre-schedule the call.

Video conferencing applications have changed the way organizations used to outreach their clients and communicate. Live conference solutions do not limit itself to video interaction, it is packed with features such as audio calling, text chats, digital whiteboard for better communication in problem-solving time. Plus, a video collaboration solution also provides optimization for audio and video quality to ensure high quality output even with a weaker network.

6 Benefits of Video Conferencing Software For Small Business

Improved Communication

Online video conferencing app offer chatbots, audio calling, and video calling feature for seamless communication.

Streamlined Meetings

Users and participants can use a single online meeting solution to participate in the live conference from any location at any given time. Organizations/individuals do not require another customer outreach portal to interact with clients.

Reduced Time and Travel Costs

Online conferencing solutions allow users to schedule video calls hey at any time and participants can reach out to them from anywhere. It saves a lot of time and money for travelling to meet clients.

Higher Attendance and involvement of Attendees

The live video conferencing app results in higher attendance and engagement as it enables them to interact with their peers from their place of choice without any inconvenience.

Enabling the digital work culture

Live video conferencing solutions introduce a unique style of work culture that involves working digitally from any place. It gets away with the concept of working from an office space.

Improved Employee Communication and Productivity

Live video conferencing solution involves consistent communication and works reporting which leads to higher productivity and engagement with the employee.

Precautions While Using Web and Video Conferencing Software

Test microphone by doing a mock call before joining the video conference
Users should adjust the web camera to a height where it is on eye level with the monitor
Communicate with all the participants to schedule the web conference
Pre-test the network before starting a web conference
Switch off the microphone when not speaking
Adjust lighting to the point where it does not cause lens flare on camera or looks too dim.

How to Find the Best Video Conferencing Equipment

Here are a few things to consider when searching the best video conferencing equipment

Assess the requirements for the type of live conference.
Perform and make cost estimate analysis according to the budgetary constraints.
Search for the best online video conferencing solutions with features and system requirements as per your business collaboration needs.
Check for customer reviews for the solutions and get a live demo before purchase.